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Authorizing the Chief Information Officer, on behalf of the City, to enter into a multi-year agreement to purchase licenses for email, cloud services, enterprise software, data services, security software, and other related computing products and services, under certain terms and conditions.
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THE COUNCIL OF THE CITY OF PHILADELPHIA HEREBY ORDAINS:
SECTION 1. The Chief Information Officer for the City of Philadelphia, on behalf of the City of Philadelphia and through its Office of Innovation & Technology, is hereby authorized to enter into an agreement with a vendor or re-seller (the “Agreement”) to purchase/ email, cloud services, enterprise software, data services, security software, and other related computing products and services (collectively referred to as “Licensed Products”).
SECTION 2. The Agreement authorized by this Ordinance shall substantially incorporate the provisions and include Licensed Products similar to the products and services listed in “Exhibit A” to this Ordinance.
SECTION 3. The City Solicitor is hereby authorized to review and to approve, prior to execution, all instruments and documents necessary to effectuate this Ordinance, which instruments and documents shall contain such terms and conditions as the City Solicitor shall deem necessary and proper to protect the interests of the City.
EXHIBIT A
Term Sheet
1. Parties. The City of Philadelphia, acting through its Office of Innovation & Technology (the “City”), and a provider or re-seller of Licensed Products (“Licensor”).
2. Term. The Term of the Agreement, upon City Council authorization, may be up to forty-eight (48) months, commencing on or around August 1, 2026, with an option for an additional term of up to thirty-six (36) months. The City, in accordance with Section 8-200(3) of the Philadelphia Charter, shall have the right to terminate the Agreement, at the City’s sole option, at any time after the expiration of four years.
3. Scope of Services. Licensor shall provide Licensed Products related to employee productivity (such as Microsoft 365, Teams), security and compliance, cloud and infrastructure, business applications and automation, and data analytics.
4. Fees. The City will purchase Licensed Products at an approximate annual cost of $8,950,000. Although unit pricing for each product will remain the same each year of the agreement, the total pricing each year may fluctuate depending on the type and number of licenses purchased.
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